Executive & personal assistant agency
A dedicated assistant for founders and tech leaders, found and managed for you
Assistoria hand-picks an executive or personal assistant who takes over your routine and the non-ordinary tasks, so you get your time and focus back. Vetted, AI-fluent, remote, with payments, supervision and a replacement guarantee handled by us.
- Matched personally by the founder
- First month with no service fee
- Free replacement in the first year
Are you an assistant looking for a strong leader to work with?
Trusted by engineering leaders at
Google- ClickHouse
- and more
What you get with Assistoria
Not a job board and not a freelancer marketplace. We find the right person, set the work up and stay involved so it keeps working.
Hand-picked, vetted candidates
Every assistant is interviewed by the founder and matched to your priorities and working style, not chosen by keyword search.
AI-fluent assistants
Our assistants use modern AI tools to research, draft and organise faster. We advise which tools fit which tasks and share access to the ones we already pay for.
Free replacement in the first year
If the assistant is not the right fit, we find a new one at no extra cost.
One payment, zero paperwork
You pay a single monthly invoice by card via Stripe. We pay the assistant in any country and currency and help them with taxes.
Supervision calls
Regular calls with you and your assistant: what works, what should change, how to delegate more.
Complex, non-ordinary tasks
From inbox and calendar to research, relocation, events and personal projects that need judgement, not just execution.
Payments are processed by
— add your card once, and that is all the admin you will ever do.
What your assistant takes over
Executive assistant, personal assistant or both: our assistants handle the everyday routine and the complex, non-standard tasks that need judgement and initiative.
Event planning
Conferences, team offsites and special celebrations, organised from start to finish.
Research projects
Deep dives on markets, competitors, technologies or any specialised topic.
Inbox management
Filtering, prioritising and drafting replies so your inbox stays under control.
Purchases and errands
Sourcing and buying gifts, equipment, office supplies and personal items.
Content drafts
Blog posts, presentations, reports and social media content, drafted for your review.
Travel coordination
Complex itineraries, bookings and all the logistics around a trip.
Relationships and reminders
Important dates, gifts and the upkeep of your professional network.
Documents and admin
Organised files, prepared paperwork and the administrative tasks that pile up.
How it works
A calm path to the right assistant: you spend a couple of hours on the whole process, we do the rest.
- 1
Tell us what you need
Fill in the short form or book a call. We clarify the tasks, hours, time zone, languages and the working style you expect from an assistant.
- 2
We search and interview
Alex personally sources candidates, screens them and interviews the strongest ones. You receive a shortlist with our notes, not a pile of CVs.
- 3
You meet the finalists
You talk to 2–3 candidates and pick the one who fits your pace. We help you agree on the scope, schedule and the offer.
- 4
Start, and we stay with you
The first month is a trial with no service fee. Then one monthly payment via Stripe covers everything: we handle the assistant's payouts and taxes, run supervision calls and replace the assistant for free if it does not work out.
What our clients say
Founders and executives on what changed after they got an assistant through Assistoria
I was looking for a full-time assistant to help with life abroad and work tasks. Ales found someone who matched me so perfectly in pace and involvement that the impact was immediate. Ten months later, I experience more calm, clarity, and mental space than ever before — things simply get done without my control. I didn't expect this level of relief; it's a game changer.
Greg Tkachenko
Founder @Unreal Labs | 1x exit for $166M | s16vc Partner | a16z scout | ex-Snapchat
LinkedInI needed a part-time assistant for household and organizational routines. With Ales, we tested a few candidates and found the perfect match — someone who fully took over the daily details I never had time for. Now reminders, repairs, cleaning, and small tasks happen without my involvement. Life feels clearer and calmer. I never thought routine could disappear this easily.
I turned to Ales for help finding a personal assistant, and I was struck by how quickly the right person appeared and integrated into my life. The entire process felt effortless — Ales stayed in touch, guided me through everything, and found someone who fit perfectly. Now so many things simply "happen" without my involvement. I genuinely recommend Ales — I only wish I had done this earlier.
I needed a full-time assistant to handle life, work, communications, and kids — and I didn't realize how much I had been carrying alone until everything was finally delegated. For the first time in years, I went on vacation without stress, and my days feel noticeably calmer and more productive. Thanks to Ales's support, the transition was smooth. Honestly, the difference is huge — it's hard to imagine going back to "before."
My assistant manages all deadline-heavy work — presentations, research, large materials — and after 1.5 years, the stability and rhythm we've built feel irreplaceable. Ales's selection was so precise that from the start it was obvious this was the right match for long-term work. Now I'm consistently ahead instead of catching up — something I didn't expect until I tried it.
Julia Zaitseva
Strategic COO in IT | Mentor at Heg.AI and WiT | Expert in operational management efficiency and team motivation
The founders behind every match
Alex runs every search, interview and supervision call herself. George builds the product and the operations behind it.
Pricing
Transparent pricing, no surprises
Two payments, both tied to the assistant's salary. You know the full cost before the search starts.
- One-time · before the search
Search and matching
1×one month of the assistant's salary
Paid once, before we start. It covers the whole search: sourcing, screening, founder-led interviews, a shortlist with notes and help with the offer.
- Personal sourcing by the founder
- Screening and interviews
- Shortlist of 2–3 finalists with our notes
- Help with scope, schedule and the offer
- Month 1 · trial
First month together
0%service fee
Your assistant starts. For the first month you pay only their salary: no fee from us while you check that you work well together.
- Only the assistant's salary
- Onboarding support from Alex
- Decide calmly whether it is a match
- From month 2 · monthly
Assistoria subscription
15%of the assistant's salary, per month
One card payment via Stripe covers the salary and our fee. We pay the assistant, handle the paperwork and stay involved.
- Free replacement during the first year
- One payment, zero paperwork: payouts in any country and currency, help with taxes
- Regular supervision calls
- AI tools: guidance plus access to the ones we already pay for
Estimate your monthly cost
Enter the salary you have in mind for the assistant. The salary itself depends on scope, hours and seniority; we agree it with you before the search.
Example figure. Adjust it to your case.
- Search fee, paid once
- $2,000one-time
- Month 1: salary only
- $2,000/ month
- From month 2: salary + 15%
- $2,300/ month
Card fees are included, nothing is added on top. If you prefer to pay the assistant directly, we bill only the 15% fee.
Describe the scope and we will come back with a salary range for your case and the total cost.
Frequently asked questions
Everything leaders usually ask before they start.
For assistants
A career next to top professionals
We are always looking for sharp, reliable executive and personal assistants. If you enjoy owning complex tasks end to end, apply and we will be in touch when a matching client appears.
- Work with founders, VPs and senior executives from companies like Google, Nebius and ClickHouse
- Fully remote, paid to any bank account worldwide, with help on taxes
- Diverse, intellectually demanding tasks instead of routine only
- Supervision and AI tooling from Assistoria so you grow faster
Ready to get your time back?
Describe what you would hand over first. We will come back with questions, a realistic timeline and the format that fits: full-time, part-time, work only or work and life.
- · Personal reply from the founder, no sales team
- · Shortlist of interviewed candidates, not a CV dump
- · First month with no service fee, free replacement in the first year
Prefer email? [email protected]